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17/10/2023 10:58 am
Clubtreasurer is essentially a cash-accounting system and does not provide sub-ledger features such as creating supplier or customer invoices; however, the Membership Mgt system does allow you to create invoices and statements for your members' subscriptions and other club purchases and some of our customers are also making use this feature to invoice non-members.
For instance, here is a description for invoicing club sponsors via this system:
- You would set up your sponsors as 'Member' records (they can be organisations or individuals). You can also assign them to a separate member 'Section' to differentiate sponsors and members in your system.
- eg. "ACME Solicitors"
- Create one or more 'Membership' records to represent the different sponsorships - there are many options here for annual renewals, fixed/custom pricing, etc. which should meet most needs
- eg. "1st Team Kit Sponsorship:" / £500 per annum / Annual Renewal
- Assign the Memberships (sponsorship) to your Members (sponsors) to create a balance due and liability against their Member records.
- Print out or email your invoices from the system (Membership > Member Invoices, Statements and Billing Reports)
- Enter sponsor payments received as Receipts against the Member/Memberships to record the cash income and clear Member balance / liability.
Please have a look at our Membership Management User Guide for more details: https://clubtreasurer.com/blog/community/
This topic was modified 7 months ago 2 times by CT Support