What is Clubtreasurer?
Clubtreasurer provides small organisations, clubs and charities like yours with a low cost and easy to use accounting and membership system to allow you to manage and report your receipt and payment cashflows and account balances, track budgets, funds and activities, as well as keeping control of your members and memberships.
Who is Clubtreasurer for?
Clubtreasurer is aimed at anyone involved in the management of small clubs, charities and businesses; such as treasurers, book-keepers, accountants, membership officers and secretaries. Clubtreasurer is designed to be simple to use and is based around simple receipt & payment cash accounting which small organisations require (athough we can get more sophisticated when your organisation grows!)
How do I use Clubtreasurer?
Clubtreasurer is fully cloud-based and requires no software to be downloaded or installed - you simply access it via a modern desktop browser, tablet or smartphone. Clubtreasurer is safe and reliable, requires no system management, software installations or upgrades. Your subscription also includes additional users so you can allow other members or colleagues to securely access your accounts which is great news for the Chairman, Secretary or even your Auditor!
Help - I'm not an Accountant!!
Don't worry! Clubtreasurer is very easy to use - even if you don't have any accounting knowledge. Start by recording simple receipt and payment transactions and adopt other features as your confidence grows. Make use of the comprehesive library of pre-built reports which you can use 'right out of the box', plus a ton of help pages and tutorials as well our ticketing Support system, which all help to make learning to use Clubtreasurer as simple as possible.
Effective financial management in any small organisation starts with a clear and accurate view of cash flow and account balances. With Clubtreasurer, you can easily monitor and manage all types of financial accounts—bank accounts, savings, investments, credit cards, and cash holdings.
Track all cash payments and receipts, as well as transfers between accounts, to maintain a complete and organised record.
Regular bank reconciliations ensure that your balances are accurate and match your bank statements. Once reconciled, transactions are locked to prevent accidental adjustments.
Although Clubtreasurer is designed around cash accounting, it also supports tracking non-cash items, including debtors, creditors, accruals & prepayments, long-term loans, stock balances, and fixed assets.
With Clubtreasurer, you can:
For most clubs and charities, organising events is a core activity. Whether you’re planning an Under 12s Rugby tour, hosting the annual Summer Ball or coordinating a major fundraising event, it’s essential to clearly understand the costs and revenue generated by these activities, along with all other organisational events.
Likewise, it’s important to record, analyse, and report income and expenses across your various activity categories, such as "membership receipts" or "food and drink expenses".
Small businesses can also take advantage of these features to track income and expenses for specific projects, products or services.
With Clubtreasurer's intuitive design, you can efficiently manage all incomes and expenses related to events and activities and report the critical surpluses (or deficits!).
Beyond managing cash and bank accounts, Clubtreasurer enables you to allocate cash into distinct “funding pools” to control spending effectively. These funds help you track fundraising targets, set budgets, or earmark money for specific goals—like “Club Building Restoration” or adhering to a donor's stipulation for restricted use.
Fund accounting is especially essential for charities needing to report finances by different funds and funding categories (such as 'Restricted' or 'Designated'). Clubtreasurer offers a range of pre-built reports, making it easy to generate these detailed layouts.
After defining expenditure, revenue budgets, and financial goals, a crucial aspect of managing a club's or charity’s finances is ensuring that actual spending and revenues align with these budgets, helping you achieve your targets.
Clubtreasurer allows you to create multiple budgets and versions to allocate planned income and expenses. You can then report actual invoices and expenditures against the budgeted values. Budgets can be created as simple summaries or detailed down to specific cost codes, funds or events, as needed.
Our Membership feature enables your organisation to manage its members, memberships, and subscription payments seamlessly within Clubtreasurer.
With Clubtreasurer, you can securely store your member database, eliminating the need for separate spreadsheets or paper records. The flexible Membership system allows you to set up your unique membership structure and define membership items such as annual dues, joining fees, and more. By assigning these to your members, you can easily monitor payments and outstanding balances for the entire membership, individual sections, or specific members—giving you clear oversight of who has paid, who hasn’t, and any balances due.
Clubtreasurer provides a comprehensive library of reports, allowing you to analyse every aspect of your organisation’s activities with ease.
Each report offers simple date controls and filters, so you can quickly retrieve the data you need. When it’s time to prepare your accounts, you can easily export reports in various formats, including PDF and CSV.
Click the image opposite to see a quick overview of Clubtreasurer.
If you want to try us you can sign up for a free 30-day Trial Account. See the Pricing section below for more details.
A Selection of Customer Testimonials
"Thank you for this brilliant system too. It's very exciting, using a new system that seems to do everything we need it to do for our accounts - particularly the reporting, and the way it can break everything down into cost centres and cost codes etc. Brilliant stuff."
" I'd go so far as to say the easy to use tools provided in the Clubtreasurer platform have empowered our volunteers; the easy to use reports and graphs make it easy to see what funds are expected, available and spent and the considered approach to the design of the package give confidence in those numbers."
"Your software has been a pleasure to use - very straightforward, reliable and effective. It has made the management of club accounts so much easier."
"I am getting used to using Clubtreasurer and decided to set up an event. This event spans two financial years, so I was interested to see how the software dealt with this. I have to say that I am extremely impressed at the way in which this is handled - brilliant multi-year event reports while maintaining current year profit and loss - really useful and unique in my experience of account packages. Thank you so much for this excellent package. Worth every penny."
"I'm sure a lot of other organisations would happily pay double or more for this type of facility - we certainly would as your software is an absolute godsend!"
"I just love Clubtreasurer.com - I am completely and easily in control of my angling club's finances at all times and able to produce accurate and up-to-date finance reports immediately. Keep up the great work!"
"As a busy small charity with lots of little funding pots your software has enabled us to keep a close track on everything day by day. Just thought we would send you our heartfelt thanks and recommendations to any organisation working with restricted funds in the voluntary sector."
"Great product that I have come to understand and use with ease"
"Loving this accounting tool....have replaced old excel spreadsheet based system = so good!"
"Would also just like to take the opportunity to thank you guys for an excellent tool and great support. When I took on the role I had no accounting records (Im not entirely sure what my predecessors did!) but the use of ClubTreasurer has been a life saver and as my data has built up and your development of the software has evolved it has helped shape our decisions at the club. So thanks!"
"I am sure we are using just a fraction of Club Treasurer but I am very pleased with it and have been recommending to other Scout groups as much as possible."
Choose one of our core Pricing Plans that fits your needs and select optional Add-on features below