About Us
Clubtreasurer.com is built for clubs, charities, and volunteer-led organisations that need simple but powerful tools to manage members, funds, and accounts.
Our Mission
To make financial management stress-free for volunteer-led groups, so you can focus on running your club, not balancing the books.
Our Approach
We combine easy-to-use technology with deep accounting expertise to give you professional tools without the professional price tag.
Our Promise
Secure, reliable, and always evolving—so your organisation is ready for tomorrow as well as today.
Explore
How We Make Club Management Simple
Control Your Cash
Effective financial management in any organisation starts with a clear and accurate view of cash flow and account balances. With Clubtreasurer, you can easily monitor and manage all types of financial accounts: bank accounts, savings, investments, on-line payment systems, credit cards, and cash holdings.
Track all cash payments and receipts, as well as transfers between accounts, to maintain a complete and organised record.
Regular bank reconciliations ensure that your balances are accurate and match your bank statements. Once reconciled, transactions are locked to prevent accidental adjustments.
Although Clubtreasurer is designed around cash accounting, it also supports tracking of non-cash items, including debtors, creditors, accruals & prepayments, long-term loans, stock balances, and fixed assets.
With Clubtreasurer, you can:
- Define and manage all your bank and cash accounts
- Report on cash flows, account activity, and period-end balances
- Reconcile accounts with bank statements
Manage Your Activities and Events
For most clubs and charities, organising events is a core activity. Whether you’re planning the Over-50s Rugby tour, hosting the annual Summer Ball or coordinating a major fundraising event, it’s essential to clearly understand the costs and revenue generated by these activities, along with all your other organisation events.
Likewise, it’s important to record, analyse, and report income and expenses across your various activity categories, such as "membership receipts" or "food and drink expenses".
You can also take advantage of these features to track income and expenses for specific projects, products or services.
With Clubtreasurer's intuitive design, you can efficiently manage all incomes and expenses related to events and activities and report the critical surpluses (or deficits!).
- Track transactions against customisable activity structures ("Cost Codes") and events
- Easily monitor sales, income categories, direct costs, and overheads
- Report event surpluses or deficits and compare results across years or similar events
Fund-Based Accounting
Beyond managing cash and bank accounts, Clubtreasurer enables you to allocate cash into distinct “funding pools” to control spending effectively. These funds help you track fundraising targets, set budgets, or earmark money for specific goals—like “Club Building Restoration” or adhering to a donor's stipulation for restricted use.
Fund accounting is especially essential for charities needing to report finances by different funds and categories (such as 'Restricted' or 'Designated'). Clubtreasurer offers a range of pre-built reports, such as "CC16", making it easy to generate detailed layouts in the correct format.
- Report and manage all fund balances
- Track income and expenses by fund and funding category
- Effortlessly report on activities by fund and funding category
Planning and Budgeting
After defining expenditure, revenue budgets, and financial goals, a crucial aspect of managing a club's or charity’s finances is ensuring that actual spending and revenues align with these budgets, helping you achieve your targets.
Clubtreasurer allows you to create multiple budgets and versions to allocate planned income and expenses. You can then report actual invoices and expenditures against the budgeted values. Budgets can be created as simple summaries or detailed down to specific cost codes, funds or events, as needed.
- Define your organisation’s budgets by activity, event or fund.
- Create and compare multiple budgets and budget versions.
- Track and report actual income and expenses against budgets.
Members & Memberships
Our Membership feature enables your organisation to manage its members, memberships, and subscription payments seamlessly within Clubtreasurer.
With Clubtreasurer you can securely store your member database, eliminating the need for separate spreadsheets or paper records. The flexible Membership system allows you to set up your unique membership structures and define membership items such as annual dues, joining fees, one-off payment items, and much more. By assigning these to your members, you can easily monitor payments and outstanding balances for the entire membership, individual sections, or specific members—giving you clear oversight of who has paid, who hasn’t and balances due.
- Securely store all your member details within Clubtreasurer
- Customise your memberships and create individual member payment plans
- Record subscription payments and track member balances directly in Clubtreasurer
- Create and email membership invoices and statements directly to members
Full Library of Reports
Clubtreasurer provides a comprehensive library of reports, allowing you to analyse every aspect of your organisation’s activities with ease.
Each report offers simple date controls and filters, so you can quickly retrieve the data you need. When it’s time to prepare your accounts, you can easily export reports in various formats, including PDF and CSV.
- Detailed Transaction Reports
- Account and Cashflow Reports
- Reconcilation Reports
- Budget Reports
- Stock and Asset Reports
- Cost Code Reports
- Event & Fund Reports
- Fixed Asset Reports
- Financial Statements (Profit & Loss / Balance Sheet)
- Charity Reports (Fund layouts)
- Member and Membership Reports
Overview
Click below to hear more about Clubtreasurer
Trusted by Clubs & Charities
From sports clubs to local charities, organisations trust Clubtreasurer to manage their finances and memberships with ease.
“Thank you for this brilliant system too. It's very exciting, using a new system that seems to do everything we need it to do for our accounts - particularly the reporting, and the way it can break everything down into cost centres and cost codes etc. Brilliant stuff.”
“I'd go so far as to say the easy to use tools provided in the Clubtreasurer platform have empowered our volunteers; the easy to use reports and graphs make it easy to see what funds are expected, available and spent and the considered approach to the design of the package give confidence in those numbers.”
“Your software has been a pleasure to use - very straightforward, reliable and effective. It has made the management of club accounts so much easier.”
“I am getting used to using Clubtreasurer and decided to set up an event. This event spans two financial years, so I was interested to see how the software dealt with this. I have to say that I am extremely impressed at the way in which this is handled - brilliant multi-year event reports while maintaining current year profit and loss - really useful and unique in my experience of account packages. Thank you so much for this excellent package. Worth every penny.”
“I'm sure a lot of other organisations would happily pay double or more for this type of facility - we certainly would as your software is an absolute godsend!”
“I just love Clubtreasurer.com - I am completely and easily in control of my angling club's finances at all times and able to produce accurate and up-to-date finance reports immediately. Keep up the great work!”
“As a busy small charity with lots of little funding pots your software has enabled us to keep a close track on everything day by day. Just thought we would send you our heartfelt thanks and recommendations to any organisation working with restricted funds in the voluntary sector.”
“Great product that I have come to understand and use with ease”
“Loving this accounting tool....have replaced old excel spreadsheet based system = so good!”
“Would also just like to take the opportunity to thank you guys for an excellent tool and great support. When I took on the role I had no accounting records (Im not entirely sure what my predecessors did!) but the use of ClubTreasurer has been a life saver and as my data has built up and your development of the software has evolved it has helped shape our decisions at the club. So thanks!”
“I am sure we are using just a fraction of Club Treasurer but I am very pleased with it and have been recommending to other Scout groups as much as possible.”
PRICING
Choose one of our core Pricing Plans that fits your needs and select optional Add-on features below
- Premium
£7
GBP per month*
*Billed annually.
Flexible monthly plans also available.
- Premium Plus
£9
GBP per month*
*Billed annually.
Flexible monthly plans also available.
- No. Organisation Accounts
- Multiple Role-based User Accounts
- Manage all your Cash/Bank Accounts
- Import Bank Transactions
- Perform Bank reconciliations
- Track Events & Projects
- Fund Accounting
- Full Library of Pre-built Reports
- Online Help & Support
- Account for Accruals & Prepayments
- Bugeting and Cash Flow Forecasts
- Stock & Cost of Goods Sold
- Manage your Fixed Assets
- Track & record VAT
- Perform Mass Transaction updates
- Advanced Report Layouts (eg. CC16)
- Single
- 3 included
- Manual
- Single
- 5 included
- Automated
- Add-on features*
- Membership bundles
- Manage your organisation's members, memberships and subscription billing & payments directly within Clubtreasurer. The Membership feature is tightly integrated with Clubtreasurer's core accounting functions and we provide flexible pricing options to suit any organisational size. Just add one of our Membership bundles below to your Premium/Premium Plus plan*:
- 100 Members
- 250 Members
- 500 Members
- 1000 | 2000 Members
*Please contact us if you require pricing for larger Membership bundles.
Enterprise Pricing for Multiple Organisation Accounts- Our Enterprise option provides discounts for purchasing multiple organisation Accounts, starting from 10% per year for 2 x Accounts. Please contact us for details on all multiple Account discounts.
- Additional User Accounts
- Your Pricing Plan includes 3 or 5 Users Accounts. If required, additional User Accounts can be purchased at £2 per month. Please contact us to enquire about adding additional User Accounts.
- *Add-on features can be purchased at any time with an active Premium/Premium Plus plan and will be prorated with the remaining time on your current annual subscription.
+£2
additional per monthBilled annually
+£4.50
additional per monthBilled annually
+£8
additional per monthBilled annually
+£13 | +£20
additional per monthBilled annually