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30/09/2022 9:47 pm
How to Record Debtor or A/R Transactions
To record a debtor or A/R amount in Clubtreasurer, you would record the transaction as a normal Receipt against the *DEBTOR Account (or other Debtor-type accounts you have created [see Bank Accounts]). This will increase the balance in the *DEBTOR account in the same way as any other Account.
When you receive the payment, you can either edit the original Receipt transaction and change the Account from *DEBTOR to Bank Account/Cash (and the Date if applicable). Note that this method will not provide an audit trail.
The recommended method is to create an Account Transfer transaction [Transfers > Account Transfer]
- from the *DEBTOR account
- to the Bank/Cash Account.
This method will retain your original transaction and provide a full audit trail.