{"id":78,"date":"2010-10-25T20:01:03","date_gmt":"2010-10-25T20:01:03","guid":{"rendered":"http:\/\/www.clubtreasurer.com\/blog\/?page_id=78"},"modified":"2025-06-30T18:37:40","modified_gmt":"2025-06-30T17:37:40","slug":"setupaccounts","status":"publish","type":"page","link":"https:\/\/clubtreasurer.com\/blog\/user-guide\/setupaccounts\/","title":{"rendered":"Bank &#038; Cash Accounts Overview"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Accounts<\/h2>\n\n\n\n<p><strong>Accounts are used to record and manage where your cash is physically held. Examples include your bank accounts as well as general cash balances.<\/strong><\/p>\n\n\n\n<p><strong>You can also define &#8216;non-cash&#8217; accounts to record monies due (&#8216;debtors&#8217;), monies owed (&#8216;creditors&#8217;), offset accounts (&#8216;contra&#8217;) and long-term loans.<\/strong><\/p>\n\n\n\n<p>Most transactions that you record in Clubtreasurer will require you to select an appropriate Account.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sections<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"#manageAccount\" data-type=\"internal\" data-id=\"#manageAccount\">Managing Accounts<\/a><\/li>\n\n\n\n<li><a href=\"#createAccount\" data-type=\"internal\" data-id=\"#createAccount\">Creating New Accounts<\/a><\/li>\n\n\n\n<li><a href=\"#editAccount\" data-type=\"internal\" data-id=\"#editAccount\">Editing Accounts<\/a><\/li>\n\n\n\n<li><a href=\"#specialAccount\" data-type=\"internal\" data-id=\"#specialAccount\">Special Account Types<\/a><\/li>\n\n\n\n<li><a href=\"#loanAccount\" data-type=\"internal\" data-id=\"#loanAccount\">How to Manage Long-Term Loans<\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"manageAccount\">Managing Accounts<\/h3>\n\n\n\n<p>There are two main pages you can use to view and edit Accounts and balances:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong><span style=\"text-decoration: underline;\">Setup > Accounts<\/span><\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>Menu Path<\/em><\/strong>: <strong>Setup &gt; Accounts<\/strong> (Financial Managers only)<\/li>\n<\/ul>\n\n\n\n<p>The <strong>Accounts <\/strong>page displays a summary of <span style=\"text-decoration: underline;\">all<\/span> your Accounts and is where you view, edit and add new Accounts.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized has-custom-border\"><img data-opt-id=1353396872  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"461\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:461\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2407\" style=\"width:1024px;height:461px\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:461\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:135\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:346\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:692\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:923\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.28.49.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"text-decoration: underline;\">Account Balances<\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><em>Menu Path<\/em><\/strong>: <strong>Accounts &gt; Account Balances<\/strong><\/li>\n<\/ul>\n\n\n\n<p>The <strong>Account Balance<\/strong> page shows your Accounts and balances grouped in different categories. Finance managers can also add new Accounts and edit Account settings from this page.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Cash &amp; Bank Account Balances <\/strong>region shows all your cash-based accounts. This region also shows reconciled and unreconciled balances.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=2080170159  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"463\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2421\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:136\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:347\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:695\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:926\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.58.11.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Non-Cash Accounts Balances<\/strong> are all your debtor, creditor, contra and loan accounts.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=841481332  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"463\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2424\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:136\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:347\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:695\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:926\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.05.27.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Stock Account Balances<\/strong> shows your Stock Accounts and allows you to link to the Manage Stock Accounts page.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1887925985  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png\"  decoding=\"async\" width=\"1024\" height=\"387\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2425\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:113\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:290\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:580\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:774\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.09.40.png 2048w\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Total Account Balances<\/strong> shows the total net balance for all of your Accounts for the current Financial Year and all future-dated transactions, if any have been entered. <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1583468705  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png\"  decoding=\"async\" width=\"1024\" height=\"387\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2426\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:387\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:113\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:290\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:580\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:774\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.12.21.png 2048w\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"createAccount\">Creating New Accounts<\/h2>\n\n\n\n<p>You can create new Accounts from either the <strong>Accounts<\/strong> or <strong>Account Balances <\/strong>page. Only Finance Managers can create new&nbsp;Accounts.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the <strong>New Account <\/strong>button<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1190670704  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:658\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png\"  decoding=\"async\" width=\"1024\" height=\"658\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:658\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2402\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:658\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:193\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:494\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1428\/h:918\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-17.14.53.png 1428w\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter the following fields:<\/li>\n<\/ul>\n\n\n\n<ul style=\"background-color:#eef6fa\" class=\"wp-block-list has-background\">\n<li><strong>Account<\/strong> <em>(required)<\/em>\n<ul class=\"wp-block-list\">\n<li>Enter a user-friendly name for this Account. This is what you will see in the Reports or when you select an Account to create a new transaction.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Status?<\/strong><em> <\/em><em>(required)<\/em>\n<ul class=\"wp-block-list\">\n<li>New Accounts are always set as <strong>Active<\/strong>.<\/li>\n\n\n\n<li>To close (disable) an Account select <strong>Closed<\/strong> from the list. This will prevent the Account from being selected for Receipts \/ Payments and Transfers. <\/li>\n\n\n\n<li>Closed Accounts will show in all reports. <\/li>\n\n\n\n<li>You can only close an Account that has no (zero) current balance. Accounts with balances will always be set as Active.<\/li>\n\n\n\n<li>You can re-open an Account at any time by selecting the <strong>Active<\/strong> option.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Account Type<\/strong> <em>(required)<\/em>\n<ul class=\"wp-block-list\">\n<li>Select&nbsp;<span style=\"line-height: 1.71429; font-size: 1rem;\"><span style=\"line-height: 1.71429; font-size: 1rem;\">an appropriate type from the options that best describes your Account<\/span><\/span>. <span style=\"line-height: 1.71429; font-size: 1rem;\">Account Type is used to set certain parameters, such as enabling Financial Institution, allowing bank&nbsp;reconciliations, and also for displaying transactions (see Receipts and Payments)<\/span><br>\n<ul class=\"wp-block-list\">\n<li>Cash Account Types\n<ul class=\"wp-block-list\">\n<li><strong>CASH<\/strong><\/li>\n\n\n\n<li><strong>CURRENT<\/strong><\/li>\n\n\n\n<li><strong>CHECKING<\/strong><\/li>\n\n\n\n<li><strong>ONLINE PAYMENT<\/strong><\/li>\n\n\n\n<li><strong>SAVINGS<\/strong><\/li>\n\n\n\n<li><strong>INVESTMENT<\/strong><\/li>\n\n\n\n<li><strong>BLDG SOCIETY<\/strong><\/li>\n\n\n\n<li><strong>CREDIT CARD<\/strong><\/li>\n\n\n\n<li><em><strong>CLIENT ACCOUNT<\/strong><\/em>\n<ul class=\"wp-block-list\">\n<li><strong>CLIENT ACCOUNTS<\/strong>&nbsp;are a PREMIUM PLUS feature. They enable you to manage and control client funds directly within Clubtreasurer. A key feature of Client accounts is that, during an Account Transfer, you can assign a Receipt\/Payment Cost Code to the corresponding transaction, offering enhanced control over fund allocations.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Non-Cash Account Types\n<ul class=\"wp-block-list\">\n<li><strong><em>DEBTOR<\/em><\/strong><\/li>\n\n\n\n<li><strong><em>CREDITOR<\/em><\/strong>\n<ul class=\"wp-block-list\">\n<li>Use the <strong><em>DEBTORS<\/em><\/strong> and <strong><em>CREDITORS<\/em> <\/strong>Account Types to create&nbsp;additional <em>accounts receivables<\/em> and <em>accounts payables<\/em> Accounts. \n<ul class=\"wp-block-list\">\n<li>Debtor accounts should have a <strong><mark style=\"background-color:rgba(0, 0, 0, 0);color:#005d00\" class=\"has-inline-color\"><em>positive<\/em><\/mark><\/strong> balance<\/li>\n\n\n\n<li>Creditor accounts should have a <em><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\">negative<\/mark><\/strong><\/em> balance<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>CONTRA<\/strong>\n<ul class=\"wp-block-list\">\n<li><strong>CONTRA<\/strong>&nbsp;accounts allow you to offset reciprocal Receipt &amp; Payment transactions where no cash transaction occurs. Your Contra account balances should always be zero.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><em>LONG-TERM LOAN<\/em><\/strong> \n<ul class=\"wp-block-list\">\n<li>Use the <strong><em>LONG-TERM LOAN<\/em><\/strong> Account Type to record long-term loans, mortgages, debentures, etc. to be shown as long-term liabiilities on your balance sheet. See <a href=\"#loan\">below<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Allow Receipts?<\/strong>\n<ul class=\"wp-block-list\">\n<li>Use this to control whether you want to allow Receipts to be entered against this account. Check the box to allow.\n<ul class=\"wp-block-list\">\n<li><em>Not available&nbsp;for DEBTORS \/ CREDITORS Account Types.<\/em>  <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Allow Payments?<\/strong>\n<ul class=\"wp-block-list\">\n<li>Use this to control whether you want to allow Payments to be entered against this account. Check the box to allow.\n<ul class=\"wp-block-list\">\n<li><em>Not available&nbsp;for DEBTORS \/ CREDITORS Account Types<\/em>.  <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Allow Reconciliation?<\/strong>\n<ul class=\"wp-block-list\">\n<li>Use this to control whether you want to perform bank reconciliations against this account. Check the box to allow.<\/li>\n\n\n\n<li>You will probably want this for bank, building society and credit card accounts to reconcile your balances and transactions against statements.<\/li>\n\n\n\n<li><em>Not available&nbsp;for CASH \/ DEBTORS \/ CREDITORS Account Types<\/em>. <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Financial Institution<\/strong> (<em>CASH; BANK; INVESTMENT;BLDG SOCIETY; CREDIT CARD only<\/em>)\n<ul class=\"wp-block-list\">\n<li>Record the Bank, Building Society or other Institution Name for your Account<\/li>\n\n\n\n<li>Note that Clubtreasurer does <span style=\"text-decoration: underline;\">not<\/span> need to hold account\/sort-code numbers<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Notes<\/strong>\n<ul class=\"wp-block-list\">\n<li>Enter notes for this Account.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Opening Balance and Date<\/strong>\n<ul class=\"wp-block-list\">\n<li>Record your opening balance value (default 0.00), and date using the calendar popup (default = &nbsp;<em>today<\/em>). <\/li>\n\n\n\n<li><strong>Opening Balances and Funds:<\/strong> The opening balance amount is <span style=\"text-decoration: underline;\">always<\/span> recorded against your <strong>General Fund<\/strong>. You can allocate the opening balance to other Funds by creating a Fund Transfer transaction <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Hide in Cash\/Bank Charts<\/strong>\n<ul class=\"wp-block-list\">\n<li>If you check this box the Account will not be shown in the Cash &amp; Bank Account charts on the Home and Account Balances pages. This allows you to fine-tune these charts by excluding specific accounts, eg. Investment or Reserve accounts to just show liquid cash accounts. This does not effect to <strong>All Accounts<\/strong> charts.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><em>Buttons<\/em><\/strong>:\n<ul class=\"wp-block-list\">\n<li><strong><mark><kbd>Save<\/kbd><\/mark><\/strong>\n<ul class=\"wp-block-list\">\n<li>Click to save your new Account.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"editAccount\">Editing Accounts<\/h2>\n\n\n\n<p>From the <strong>Account Balances<\/strong> page click the <strong>View\/Edit<\/strong> &lt;spyglass icon&gt; to open the <strong>View Account<\/strong> page.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized has-custom-border\"><img data-opt-id=260313635  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.39.39.png\"  decoding=\"async\" width=\"764\" height=\"292\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.39.39.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2434\" style=\"width:817px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:764\/h:292\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.39.39.png 764w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:115\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.39.39.png 300w\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>The <strong>View Account<\/strong> window will open and Finance Managers will be able to click the <strong>Edit<\/strong> button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized has-custom-border\"><img data-opt-id=1552972878  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:835\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png\"  decoding=\"async\" width=\"1024\" height=\"835\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:835\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2435\" style=\"aspect-ratio:1.222950819672131;width:820px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:835\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:245\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:626\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1138\/h:928\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-20.45.38.png 1138w\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>(The <strong>Accounts<\/strong> page will always open to the <strong>Edit Account<\/strong> window)<\/p>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1076478995  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:713\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png\"  decoding=\"async\" width=\"1024\" height=\"713\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:713\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2408\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:713\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:209\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:535\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1428\/h:994\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.31.41.png 1428w\" \/><\/figure>\n\n\n\n<p>You can make changes to the following fields:<\/p>\n\n\n\n<ul style=\"background-color:#fbff7c29\" class=\"wp-block-list has-background\">\n<li><strong>Account<\/strong> name&nbsp;(<em>required<\/em>)<\/li>\n\n\n\n<li><strong>Status?<\/strong> (<em>Not editable&nbsp;when <strong>Main Account<\/strong><\/em>)\n<ul class=\"wp-block-list\">\n<li>To close the Account select <strong>CLOSED<\/strong> from the drop-down list.\n<ul class=\"wp-block-list\">\n<li>If you close an Account it will no longer selectable within transaction entry forms. Note that closing an Account does NOT delete or&nbsp;remove transactions.<\/li>\n\n\n\n<li>You can only close an Account when the current balance is zero.<\/li>\n\n\n\n<li>Your <strong>Main Account<\/strong> must always be active and cannot be changed.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In the main Accounts page you can toggle between <strong>Show Active<\/strong>&nbsp;\/ <strong>Show Closed<\/strong> \/ <strong>Show All <\/strong>view options:<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1736943010  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png\"  decoding=\"async\" width=\"1024\" height=\"463\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2409\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:463\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:136\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:347\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:694\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:925\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-18.44.57.png 2048w\" \/><\/figure>\n\n\n\n<ul style=\"background-color:#fbff7c29\" class=\"wp-block-list has-background\">\n<li><strong>Account Type<\/strong>&nbsp;(<em>required<\/em>)<\/li>\n\n\n\n<li><strong>Allow Receipts?<\/strong><\/li>\n\n\n\n<li><strong>Allow Payment?<\/strong><\/li>\n\n\n\n<li><strong><strong>Allow Reconciliation?<\/strong><\/strong><\/li>\n\n\n\n<li><strong>Financial&nbsp;<\/strong><b>Institution<\/b>&nbsp;(<em>CASH; BANK; INVESTMENT;BLDG SOCIETY; CREDIT CARD only<\/em>)<\/li>\n\n\n\n<li><strong><strong>Opening Balance and Date:<\/strong><\/strong>\n<ul class=\"wp-block-list\">\n<li>The new opening balance date must be on or before the earliest transaction for this Account.<\/li>\n\n\n\n<li><span style=\"color: #ff0000;\"><em>Note that Clubtreasurer locks transactions from earlier financial years to protect accidental changes. You may need to temporarily change your Financial Year-End (Setup&gt;Organisation) to update Opening Balance details.<\/em><\/span> (This is shown in the example)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Hide in Cash\/Bank Charts<\/strong>?<br><\/li>\n\n\n\n<li><strong><em>Buttons<\/em><\/strong>:\n<ul class=\"wp-block-list\">\n<li><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-neve-link-hover-color-color\">Save Changes<\/mark><\/strong>\n<ul class=\"wp-block-list\">\n<li>Click to save your changes.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-neve-link-hover-color-color\">Set as Main Account<\/mark><\/strong>\n<ul class=\"wp-block-list\">\n<li>This button sets the Account as your <strong>Main Account<\/strong>. The Main Account will be the default Account used in most transaction forms.<\/li>\n\n\n\n<li>You can only set as the Main Account if the Account:\n<ul class=\"wp-block-list\">\n<li>Allows Receipts AND Payments<\/li>\n\n\n\n<li>Status is Active<\/li>\n\n\n\n<li>Is not a Debtor, Creditor, Contra or Long-term Loan account. <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\">Delete<\/mark><\/strong>\n<ul class=\"wp-block-list\">\n<li>Deletes the Account and removes the Opening Balance transaction.<\/li>\n\n\n\n<li>You cannot delete an Account that has any other transactions recorded against it (you should set the status as Closed, instead). <\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"specialAccount\">Special Account Types<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Debtors and Creditors<\/h3>\n\n\n\n<p>Debtor and Creditor<strong> <\/strong>Account Types are used to create additional Accounts Receivables (Monies Owed to you) and Accounts Payables (Monies owed by you) accounts.<\/p>\n\n\n\n<p>Editing on Debtor and Creditor Accounts is limited to changing the Account name, Opening Balance details and Notes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=533304249  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:715\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png\"  decoding=\"async\" width=\"1024\" height=\"715\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:715\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2412\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:715\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:209\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:536\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1430\/h:998\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.17.44.png 1430w\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Contra<\/h3>\n\n\n\n<p>The Contra Account can be used to offset income and expenditure from the same supplier if no monies were actually exchanged. For instance, you provide a free annual membership to one of your Members in lieu of chargeable services they have provided to your club. No monies will be received or paid in these transaction; however, you would record them as Receipts and Payments against the Contra Account. <\/p>\n\n\n\n<p>Because you offset income and expenditure pairs, the Contra Account balance should always be zero. <\/p>\n\n\n\n<p>You can only edit the Account name, Status and Notes:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=1847366073  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:421\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png\"  decoding=\"async\" width=\"1024\" height=\"421\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:421\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2413\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:421\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:123\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:316\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1430\/h:588\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.22.33.png 1430w\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Client Accounts<\/h3>\n\n\n\n<p>Client Accounts are a special Account Type (Premium Plus only) used to track and manage client monies. It is common for organisations such as Accountancy firms to manage their clients\u2019 accounts on their behalf and often need to receive management fee income directly from the Client Account(s). <\/p>\n\n\n\n<p class=\"has-text-align-center\"><em>When using the Client Account type this can be recorded as part of an <strong>Account Transfer<\/strong>.<\/em><\/p>\n\n\n\n<p>When using a Client Accounts during an <strong>Account Transfer<\/strong>, you can assign a <strong>Receipt\/Payment Cost Code<\/strong> to the corresponding transaction, offering enhanced control over account\/fund allocations <span class=\"wp-rich-text-font-awesome-icon wp-font-awesome-icon\"><svg aria-hidden=\"true\" focusable=\"false\" data-prefix=\"fas\" data-icon=\"arrow-right\" class=\"svg-inline--fa fa-arrow-right \" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\"><path fill=\"currentColor\" d=\"M438.6 278.6c12.5-12.5 12.5-32.8 0-45.3l-160-160c-12.5-12.5-32.8-12.5-45.3 0s-12.5 32.8 0 45.3L338.8 224 32 224c-17.7 0-32 14.3-32 32s14.3 32 32 32l306.7 0L233.4 393.4c-12.5 12.5-12.5 32.8 0 45.3s32.8 12.5 45.3 0l160-160z\"><\/path><\/svg><\/span> If one side of the Transfer is to\/from a&nbsp;<strong>Client Account<\/strong> you are then able to select a Receipt\/Payment Cost Codes for one or both sides of the transfer.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>For example, if you need to record a \u00a3100 Supplier Payment on behalf of your client and also record a \u00a310 Management Fee income for transacting this, you can do this with the following Account Transfer and Payment transactions as follows:<\/em><\/p>\n\n\n\n<p><span style=\"text-decoration: underline;\">Account Transfer<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Create a new Account Transfer from the Client A\/c for \u00a3110 to record the movement of funds out of this Account.<\/em><\/li>\n\n\n\n<li><em>For recording the&nbsp;<strong>Management Fee income&nbsp;<\/strong>you want to transfer monies from the Client A\/c to your own Bank A\/c and record this an <strong>Income<\/strong> in your P&amp;L. You do this with a Transfer-To (see Line 1 in table below) against a Receipt Cost Code. <\/em>     <\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>For the payment of the&nbsp;<strong>Supplier invoice<\/strong>&nbsp;you do not want to show this as an expense on your own P&amp;L, since you are only making the payment on behalf of your client. &nbsp;For this you would add another Transfer-To (see Line 2) <span style=\"text-decoration: underline;\">and<\/span> an offsetting Payment transaction.<\/em><\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<figure class=\"wp-block-table is-style-regular has-medium-font-size\"><table class=\"has-nv-light-bg-background-color has-background has-border-color has-nv-dark-bg-border-color\" style=\"border-width:1px\"><tbody><tr><td><strong>TRANS<mark style=\"background-color:var(--nv-light-bg)\" class=\"has-inline-color\">FE<\/mark>R<\/strong><\/td><td><strong>Account<\/strong><\/td><td>Cost Code<\/td><td class=\"has-text-align-right\" data-align=\"right\"><strong>Amount<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\"><strong>Description<\/strong><\/td><\/tr><tr><td>Transfer From<\/td><td>Client A\/c<\/td><td>1820 Transfer to another Account (B\/S)<\/td><td class=\"has-text-align-right\" data-align=\"right\">(-110.00)<\/td><td class=\"has-text-align-left\" data-align=\"left\">Move Client A\/c funds into Bank A\/c for management fees and supplier payments.<\/td><\/tr><tr><td>Transfer To (Line1)<\/td><td>Bank A\/c<\/td><td>4405 Fund Management Fees Income* (P&amp;L)<\/td><td class=\"has-text-align-right\" data-align=\"right\">10.00<\/td><td class=\"has-text-align-left\" data-align=\"left\">Receipt of Fund Management income (*<mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\">Only possible when using a Client A\/c<\/mark>)<\/td><\/tr><tr><td>Transfer To (Line 2)<\/td><td>Bank A\/c<\/td><td>7010 Supplier Expense* (P&amp;L)<\/td><td class=\"has-text-align-right\" data-align=\"right\">100.00<\/td><td class=\"has-text-align-left\" data-align=\"left\">Record monies into your Bank A\/c against an&nbsp;<strong>Expense&nbsp;Cost Code<\/strong> &#8211; this will be <span style=\"text-decoration: underline;\">offset<\/span> by the Payment transaction below (*<mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\">Only possible when using a Client A\/c<\/mark>)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><span style=\"text-decoration: underline;\">Payment<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>When you make the Client payment from your Bank Account, just record it as a normal Payment Transaction (Note this will offset the Supplier Expense (&#8220;receipt&#8221;) transfer recorded above).<\/em><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-table has-medium-font-size\"><table class=\"has-nv-light-bg-background-color has-background has-border-color has-nv-dark-bg-border-color\" style=\"border-width:1px\"><tbody><tr><td><strong>RECEIPT\/PAYMENT<\/strong><\/td><td><strong>Account<\/strong><\/td><td><strong>Cost Code<\/strong><\/td><td class=\"has-text-align-right\" data-align=\"right\"><strong>Amount<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\"><strong>Description<\/strong><\/td><\/tr><tr><td>Payment<\/td><td>Bank A\/c<\/td><td>7010 Supplier Expense* (P&amp;L)<\/td><td class=\"has-text-align-right\" data-align=\"right\">(-100.00)<\/td><td class=\"has-text-align-left\" data-align=\"left\">Record supplier invoice payment from your Bank A\/c and same date as the transfer above.<br>Importantly this must use the <span style=\"text-decoration: underline;\">same<\/span> Cost Code as in transfer which nets out the expense and so your P&amp;L will <span style=\"text-decoration: underline;\">not <\/span>show a (net) cost in your own accounts (ie. \u00a3100-\u00a3100 = \u00a30)&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Long-Term Loans<\/h3>\n\n\n\n<p>Use the Long-Term Loan Account Type to record large, capital loans that your organisation takes out. You will typically record interest payments and capital repayments for the loan &#8211; see below. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large has-custom-border\"><img data-opt-id=587473964  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:622\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png\"  decoding=\"async\" width=\"1024\" height=\"622\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:622\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png\" alt=\"\" class=\"has-border-color has-nv-dark-bg-border-color wp-image-2416\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:622\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:182\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:466\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1430\/h:868\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2022\/12\/Screenshot-2022-12-16-at-19.43.19.png 1430w\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity is-style-wide\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"loanAccount\">How to Manage Long-Term Loans<\/h2>\n\n\n\n<div class=\"wp-block-group has-nv-light-bg-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\"><u style=\"font-weight: bold;\">How to Record an EXISTING loa<\/u><span style=\"font-weight: bold; text-decoration: underline;\">n in Clubtreasurer<\/span>:<\/mark><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create your new loan Account:\n<ul class=\"wp-block-list\">\n<li>Name: &#8220;<strong>Mortgage<\/strong>&#8216; (or any name\u2026)<\/li>\n\n\n\n<li>Account Type: <strong>LONG-TERM LOAN<\/strong> &#8211; This will create the loan account as a long-term liability.<\/li>\n\n\n\n<li>Opening Balance: <strong>enter opening loan amount as a <mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\">Negative<\/mark> value<\/strong> if you are bringing an existing loan liability balance into your accounts &#8211; <em>you should enter the outstanding loan balance as at the first day you start to record your accounts in Clubtreasurer.<\/em><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Record your <strong>interest payments<\/strong> as normal <strong>Payment transactions<\/strong> from the cash\/bank account these are paid from. These will charge your P&amp;L<\/li>\n\n\n\n<li>Record your <strong>capital repayments<\/strong> as an <strong>Account Transfer<\/strong>: <em>FROM<\/em> cash\/bank A\/c &gt; <em>TO<\/em> your Mortgage Loan A\/c. This will reduce your cash\/bank A\/c and Mortgage Loan liability A\/c balance. The Loan A\/c balance will show on the Balance Sheet under <em>Long-Term Liabilities<\/em>. Capital Repayments are not shown on the P&amp;L.<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#00000017\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-1-color\"><strong><u>How to Record a NEW loa<\/u><span style=\"text-decoration: underline;\">n in Clubtreasurer<\/span><\/strong>:<\/mark><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Create your new loan <strong>Account<\/strong>:\n<ul class=\"wp-block-list\">\n<li>Name: &#8220;<strong>Loan<\/strong>&#8216; (or any name)<\/li>\n\n\n\n<li>Account Type: <strong>LONG-TERM LOAN<\/strong><\/li>\n\n\n\n<li>Opening Balance: <strong>\u00a30 &nbsp;<\/strong>(see step 2) <\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Record your initial loan receipt as an <strong>Account Transfer<\/strong>: <em>FROM<\/em> Loan A\/c &gt; <em>TO<\/em> your cash\/bank A\/c &#8211; this creates the opening loan balance and records the fund deposit into your bank A\/c &#8211; this will show on the Balance Sheet under <em>Long-Term Liabilities<\/em>.<\/li>\n\n\n\n<li>Record your <strong>interest payments <\/strong>as normal <strong>Payment transactions<\/strong> from the cash\/bank account these are paid from. These will charge your P&amp;L<\/li>\n\n\n\n<li>Record your <strong>capital repayments<\/strong> as an <strong>Account Transfer<\/strong>: <em>FROM<\/em> cash\/bank A\/c &gt; <em>TO<\/em> your Mortgage Loan A\/c. This will reduce your cash\/bank A\/c <em>and<\/em> Mortgage Loan liability A\/c balance. The Loan A\/c balance will show on the Balance Sheet under <em>Long-Term Liabilities<\/em>. Capital Repayments are not shown on the P&amp;L.<\/li>\n<\/ol>\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/www.clubtreasurer.com\/blog\/?page_id=78\" data-type=\"URL\">Bank &amp; Cash Accounts Overview<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1686\" data-type=\"page\" data-id=\"1686\">Setting up Initial Opening Balances<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.clubtreasurer.com\/blog\/?page_id=379\">Bank Reconciliations<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1654\" data-type=\"page\" data-id=\"1654\">Account Transfers<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Accounts Accounts are used to record and manage where your cash is physically held. Examples include your bank accounts as well as general cash balances. You can also define &#8216;non-cash&#8217; accounts to record monies due (&#8216;debtors&#8217;), monies owed (&#8216;creditors&#8217;), offset accounts (&#8216;contra&#8217;) and long-term loans. Most transactions that you record in Clubtreasurer will require you&hellip;&nbsp;<a href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/setupaccounts\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Bank &#038; Cash Accounts Overview<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1335,"menu_order":20,"comment_status":"closed","ping_status":"open","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"class_list":["post-78","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Bank &amp; Cash Accounts Overview - Clubtreasurer Community<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/setupaccounts\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Bank &amp; Cash Accounts Overview - Clubtreasurer Community\" \/>\n<meta property=\"og:description\" content=\"Accounts Accounts are used to record and manage where your cash is physically held. Examples include your bank accounts as well as general cash balances. You can also define &#8216;non-cash&#8217; accounts to record monies due (&#8216;debtors&#8217;), monies owed (&#8216;creditors&#8217;), offset accounts (&#8216;contra&#8217;) and long-term loans. 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