{"id":199,"date":"2013-03-09T08:15:31","date_gmt":"2013-03-09T08:15:31","guid":{"rendered":"http:\/\/www.clubtreasurer.com\/blog\/?page_id=199"},"modified":"2025-07-05T14:29:05","modified_gmt":"2025-07-05T13:29:05","slug":"overview-of-clubtreasurer-features","status":"publish","type":"page","link":"https:\/\/clubtreasurer.com\/blog\/user-guide\/overview-of-clubtreasurer-features\/","title":{"rendered":"Financial Management"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Accounting Overview<\/h2>\n\n\n\n<p>A quick overview of the main financial and accounting features available in Clubtreasurer. Use this to familiarise yourself if you are new to Clubtreasurer or just evaluating a trial or demo version.<\/p>\n\n\n\n<p>Clubtreasurer is a simple but powerful accounting and treasurer application, based on &#8216;<em>extended income &amp; expenditure<\/em>&#8216; accounting principles that allows you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>track your club, society or organisation&#8217;s incomes and expenditures against cost categories, as well as events, projects, or other activities<\/li>\n\n\n\n<li>monitor cash flows and balances in your physical cash and bank accounts, petty cash, credit cards, investments etc.<\/li>\n\n\n\n<li>manage and report your cash balances across separate funding pools* where required<\/li>\n<\/ul>\n\n\n\n<p>Using Clubtreasurer\u00a0is easy. Just record all income and expenditure transactions you incur as <strong>Receipt<\/strong> or <strong>Payment<\/strong> transactions. By selecting the appropriate bank\/cash <strong>Account<\/strong>, <strong>Cost Code<\/strong>, <strong>Event<\/strong> and <strong>Fund<\/strong>, Clubtreasurer\u00a0will automatically keep track of all your balances for you. <a href=\"https:\/\/clubtreasurer.com\/blog\/understanding-funds-events-and-cost-codes-in-clubtreasurer\/\"><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-nv-c-2-color\"><strong>See here for more details<\/strong><\/mark><\/a><\/p>\n\n\n\n<p>You can easily record <strong>cash<\/strong>&nbsp;<strong>transfers<\/strong> between your different Accounts, as well as between Funds and Events, by&nbsp;using the <strong>Transfer<\/strong> features.<\/p>\n\n\n\n<p>Performing<strong> Bank Reconciliations<\/strong> allows you to check that your transactions have been recorded correctly and Clubtreasurer Account balances agree with your bank statements.<\/p>\n\n\n\n<p>Finally, you can use Clubtreasurer&#8217;s&nbsp;extensive <strong>reporting<\/strong> capabilities to produce pre-defined reports and financial statements, including Income and Expenditure, Profit &amp; Loss, Balance Sheet, Statements of Assets and Liabilities; as well as giving you all kinds of insights and analysis of your activities.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Clubtreasurer Overview and Home Page<\/h1>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"nv-iframe-embed\"><iframe title=\"Clubtreasurer - Overview Tour\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/uBuWtls4pNs?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key Features<\/h2>\n\n\n\n<p>The following section highlights the&nbsp;key features in Clubtreasurer:<\/p>\n\n\n\n<p>Once you login into Clubtreasurer, you will be taken to the main <strong>Home<\/strong> page. All other pages and regions are then accessed by the tabs  at the top of each screen:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Home<\/strong>: Provides a &#8220;one-stop shop&#8221; dashboard view of your current bank &amp; cash positions, event (or&nbsp;activities) surplus\/deficits&nbsp;and fund balances.<\/li>\n\n\n\n<li><b>Receipts &amp; Payments<\/b>: View and enter your income or expenditure. <strong><span style=\"text-decoration: underline;\"><span style=\"color: #ff0000;\"><a title=\"Entering Receipts\" href=\"http:\/\/www.clubtreasurer.com\/blog\/?page_id=81\"><span style=\"color: #ff0000; text-decoration: underline;\">See\u00a0<span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0for more detail<\/span><\/a><\/span><\/span><\/strong>\n<ul class=\"wp-block-list\">\n<li>Receipts are used to record physical cash\/cheque receipts or other income into your organisation, eg customer payments for goods and services, or cash received from your fund raising events and activities. <strong><span style=\"text-decoration: underline;\"><\/span><\/strong><\/li>\n\n\n\n<li>Payments are used to record physical cash\/cheque payments made by your organisation, eg payments to suppliers for goods and services.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Account<\/strong> <strong>Transfers<\/strong>: Used to make physical cash movements or transfers between your different Accounts. For\u00a0example, when you have banked some petty cash, you\u00a0would record this as a transfer from your Petty Cash\u00a0Account into your\u00a0Bank Account. <strong><span style=\"text-decoration: underline;\"><span style=\"color: #ff0000;\"><a title=\"Entering Receipts\" href=\"http:\/\/www.clubtreasurer.com\/blog\/?page_id=81\"><span style=\"color: #ff0000; text-decoration: underline;\">See\u00a0<span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0for more detail<\/span><\/a><\/span><\/span><\/strong><\/li>\n\n\n\n<li><strong>Fund\/Event Transfer: <\/strong>This feature allows you to record fund movements between Funds and Events. Charities can also include the Account in these transfers to manage and report where you funds are physically held. <strong><span style=\"text-decoration: underline;\"><span style=\"color: #ff0000;\"><span style=\"color: #ff0000; text-decoration: underline;\"><a href=\"https:\/\/clubtreasurer.com\/blog\/fund-transfers\/\">See\u00a0<span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0for more detail<\/a><\/span><\/span><\/span><\/strong><\/li>\n\n\n\n<li><strong>Cost Code Allocations:<\/strong> An advanced feature to allocate bulk cost and income to other cost codes.<\/li>\n\n\n\n<li><b>Accounts<\/b>: Used to record and manage where your cash is physically held. Examples might include your financial institutions, such as your bank accounts (current and savings), credit cards, building societies, etc. They can also be used to record general cash, petty cash, and float balances. <a title=\"Setup&gt;Bank\/Cash Accounts\" href=\"http:\/\/www.clubtreasurer.com\/blog\/?page_id=78\"><span style=\"text-decoration: underline; color: #ff0000;\"><strong>See&nbsp;<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>&nbsp;<\/span>for more details<\/strong><\/span><\/a>.<\/li>\n\n\n\n<li><strong>Stock Accounts:<\/strong> Many clubs need to manage bar and shop stock which they can do with this feature. If your needs are more complex you can enable &#8220;cost of goods sold&#8221; accounting and report mini-P&amp;L for each Stock Account.  <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/stock-accounts\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><b>Funds<\/b>: Used to earmark your organisation&#8217;s cash into separate, logical &#8220;pools&#8221; to help you manage fund-raising targets or budgeting. For example, you may want to ring-fence certain monies for specific uses, such as &#8220;Club Building restoration&#8221;. <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/fund-types\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><strong>Events:\u00a0<\/strong>These are the various activities, projects or events that your organisation runs. For most clubs or charities, Events\u00a0are a key fund-raising activity. Clubtreasurer lets you record all Receipts, Payments and Transfers against your events so you can easily see which are the most profitable or costly, etc.. <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/events\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><strong>Budgets<\/strong>: A powerful budgeting system allowing you to create multiple budgets in various formats and timescales. Budget reporting allows you to report your actual amounts against the budget(s). <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/budgets\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><strong>Assets<\/strong>: An advanced feature for organisations that need to record Fixed Assets. The system can be used to simply track your assets, or financially manage capital expenditure and depreciation. <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/fixed-assets\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><b>Support<\/b>: Use this area to raise support tickets or service requests within Clubtreasurer.<\/li>\n\n\n\n<li><b>Reports<\/b>: Clubtreasurer provides\u00a0a large selection of reports and analysis to help you manage and report your organisation&#8217;s financial status. <span style=\"text-decoration: underline; color: #ff0000;\"><strong><a href=\"https:\/\/clubtreasurer.com\/blog\/reports\/\">See\u00a0<span style=\"text-decoration: underline;\"><span style=\"color: #ff0000; text-decoration: underline;\">here<\/span>\u00a0<\/span>for more details<\/a><\/strong><\/span>.<\/li>\n\n\n\n<li><b>Setup<\/b>: Used by site&nbsp;administrators to setup and configure Clubtreasurer for your organisation.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Accounting Overview A quick overview of the main financial and accounting features available in Clubtreasurer. Use this to familiarise yourself if you are new to Clubtreasurer or just evaluating a trial or demo version. Clubtreasurer is a simple but powerful accounting and treasurer application, based on &#8216;extended income &amp; expenditure&#8216; accounting principles that allows you&hellip;&nbsp;<a href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/overview-of-clubtreasurer-features\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Financial Management<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1335,"menu_order":1,"comment_status":"closed","ping_status":"open","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"class_list":["post-199","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Financial Management - Clubtreasurer Community<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clubtreasurer.com\/blog\/user-guide\/overview-of-clubtreasurer-features\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Financial Management - Clubtreasurer Community\" \/>\n<meta property=\"og:description\" content=\"Accounting Overview A quick overview of the main financial and accounting features available in Clubtreasurer. 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