{"id":1654,"date":"2021-07-12T22:56:36","date_gmt":"2021-07-12T21:56:36","guid":{"rendered":"https:\/\/clubtreasurer.com\/blog\/?page_id=1654"},"modified":"2025-04-22T11:28:01","modified_gmt":"2025-04-22T10:28:01","slug":"account-transfers","status":"publish","type":"page","link":"https:\/\/clubtreasurer.com\/blog\/account-transfers\/","title":{"rendered":"Account Transfers"},"content":{"rendered":"\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"has-nv-light-bg-background-color has-background\"><strong>Use Account Transfers to record the physical movement of cash balances between your Cash and Bank Accounts, such a recording cash banking. Other uses of Account Transfers include recording accruals and prepayments when used in conjunction with your Creditor\/Debtor Accounts; and loan account capital repayments.  <\/strong><br><br><strong>Importantly, Account Transfer transactions are not treated as income or expenditure and will not appear your Profit &amp; Loss \/ Income Statements.  <\/strong><\/p>\n<\/div><\/div>\n\n\n\n<h1 class=\"wp-block-heading\"><br>How to Create an Account Transfer<\/h1>\n\n\n\n<p>Navigate to<strong><em> Transfers &gt; Account Transfers<\/em><\/strong>.  <\/p>\n\n\n\n<p>The<strong> Account Transfers <\/strong>page lists your existing Account Transfers. Use the date buttons, filters and search box to find your transfers to view and\/or edit.<\/p>\n\n\n\n<p>To create a new Account Transfer click the <strong>New Account Transfer<\/strong> button:<\/p>\n\n\n\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img data-opt-id=378076973  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"497\" data-id=\"3135\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:497\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.22.42.png\" alt=\"\" class=\"wp-image-3135\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:497\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.22.42.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:146\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.22.42.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:373\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.22.42.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1440\/h:699\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.22.42.png 1440w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 1:<\/h2>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Create a Manual Transfer<\/strong><\/h4>\n\n\n\n<p>The easiest way to create an Account Transfer is to create a <strong>Manual Transfer<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select&nbsp;<strong>Transfer From Account<\/strong><\/li>\n\n\n\n<li>Click <strong>Create a Manual Transfer<\/strong> button and go to Se<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image is-style-default\">\n<figure class=\"aligncenter size-large\"><img data-opt-id=2126243137  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"267\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:267\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.34.55.png\" alt=\"\" class=\"wp-image-3136\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:267\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.34.55.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:78\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.34.55.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:201\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.34.55.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1436\/h:375\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.34.55.png 1436w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Option: Create a Transfer using Available Cash Receipts\/Transfers<\/h4>\n\n\n\n<p>An alternative way to create an Account Transfer is to link it to one or more <strong>Net Receipts<\/strong>* or other <strong>Account Transfer<\/strong> receipts. For example, when doing your cash banking you can select all Receipts recorded against your Cash Account and create a single transfer to your Bank Account. This gives you more control of your cash transactions by locking them to prevent them from being edited later, and avoiding the possibility of accidentally editing or deleting them after they have been transferred to another account. This ensures that Net Receipts \/ Transfers are always reconciled to their corresponding Transfers.<\/p>\n\n\n\n<p><em>*<strong>Net Receipts<\/strong> are Receipt and Payment batches with one or more transactions that have an overall net Receipt. ie. the batch can contain both receipts and payments but the batch total must be an overall receipt.<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select&nbsp;<strong>Transfer From Account<\/strong>: here, we&#8217;ve selected a Cash account and the system displays net cash Receipts and Transfers that can be selected to create your Account Transfer.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img data-opt-id=1394236678  fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"364\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:364\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png\" alt=\"\" class=\"wp-image-3017\" srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:364\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:107\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:273\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:546\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:728\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.37.56.png 2048w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Select<strong> Available New Receipts to include in your Transfer<\/strong><\/li>\n\n\n\n<li>Click <strong>Continue&#8230;.<\/strong> button<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img data-opt-id=634714991  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:443\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png\"  decoding=\"async\" width=\"1024\" height=\"443\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:443\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png\" alt=\"\" class=\"wp-image-3018\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:443\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:130\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:332\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:665\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:886\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-11.46.51.png 2048w\" \/><\/figure>\n<\/div>\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-nv-light-bg-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading\"><strong>How to hide available Receipts.<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you always use the manual Transfer method or just want to tidy up the available Receipts view, you can remove or&nbsp;<em>hide<\/em>&nbsp;selected Receipts .<\/li>\n\n\n\n<li>To do this, select the Receipts you want to hide and click the&nbsp;<strong>&#8220;Mark as Unavailable for Transfer&#8221;<\/strong>&nbsp;button.<\/li>\n\n\n\n<li>This will move these Receipts into the &#8220;Receipts marked as Unavailable for Transfer&#8221; region below. (To show contents of this region click the small arrow icon to the left of the title)<\/li>\n\n\n\n<li>Finally, you can restore Receipts lines and make them available for transfer by selecting them from this region and clicking the&nbsp;<strong>&#8220;Restore Selected Receipts&#8221;<\/strong>&nbsp;button.<br><\/li>\n<\/ul>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 2:   <\/h2>\n\n\n\n<p>In the next screen we enter the remaining details required to create the Account Transfer.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img data-opt-id=1439646448  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:360\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png\"  decoding=\"async\" width=\"1024\" height=\"360\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:360\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png\" alt=\"\" class=\"wp-image-3134\" style=\"width:1314px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:360\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:105\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:270\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1440\/h:506\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.06.44.png 1440w\" \/><\/figure>\n<\/div>\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading\"><span style=\"text-decoration: underline;\">Account Transfer Details<\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter <strong>Account Transfer Details<\/strong> in this box:<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img data-opt-id=70334670  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.00.03.png\"  decoding=\"async\" width=\"842\" height=\"178\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.00.03.png\" alt=\"\" class=\"wp-image-3130\" style=\"width:1136px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:842\/h:178\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.00.03.png 842w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:63\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.00.03.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:162\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.00.03.png 768w\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Transfer<\/strong>&nbsp;<strong>Details<\/strong>: Enter brief details\/description for this transfer.<\/li>\n\n\n\n<li><strong>Transfer<\/strong> <strong>Date<\/strong>: Enter or select the transfer date<\/li>\n\n\n\n<li><em><strong>Show Funds? (optional):<\/strong> <\/em>Check box if you want to record the Account Transfer across specific Funds at the same time. <em>This is an advanced feature for organisations such as charities that need to account for monies held in Funds as well as Accounts.<\/em> If left unchecked, the Account Transfer will use your <strong>General Fund<\/strong>. <\/li>\n\n\n\n<li><strong><em>Show Members (optional):<\/em><\/strong> Check box if you want to record the Transfer In line(s) as a Membership receipt.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading\"><span style=\"text-decoration: underline;\">Transfer Out<\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter <strong>Transfer Out<\/strong> details in this box:<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image is-style-default wp-duotone-unset-2\">\n<figure class=\"aligncenter size-full is-resized\"><img data-opt-id=1714187019  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.15.25.png\"  decoding=\"async\" width=\"839\" height=\"226\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.15.25.png\" alt=\"\" class=\"wp-image-3121\" style=\"width:1119px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:839\/h:226\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.15.25.png 839w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:81\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.15.25.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:207\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.15.25.png 768w\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong><strong>Account:<\/strong>&nbsp;<\/strong>This is the Account you are transferring monies FROM which you selected in the previous page. If you used the optional Step 2 then you will need to click the &#8220;Previous&#8221; button to go back to the previous page<\/li>\n\n\n\n<li><strong>Cost Code:<\/strong>&nbsp;Select an appropriate Cost Code. <em>The available Cost Codes in the list are restricted to &#8216;Asset&#8217; types that will only appear on your Statement of Assets and Liability (&#8216;SOAL&#8217;) and\/or Balance Sheet Reports.<strong> <span style=\"text-decoration: underline;\">Importantly, Account Transfer transactions do not create income or expenditure transactions and therefore do not appear in your Profit &amp; Loss or Income Statement Reports.<\/span> <\/strong><\/em><\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-nv-light-bg-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"has-nv-light-bg-background-color has-background has-medium-font-size\" style=\"padding-right:var(--wp--preset--spacing--80);padding-left:var(--wp--preset--spacing--80);font-style:normal;font-weight:300\"><strong><span style=\"text-decoration: underline;\">Cost Codes and Client Accounts<\/span><\/strong><em>: The one exception to this rule is if one side of the Transfer is to\/from a <strong>Client Account<\/strong> when you are able to select a Receipt\/Payment Cost Codes for one or both sides of the transfer. Client Accounts are a special Account Type used to track and manage client monies, and it is common for organisations such as Accountancy firms to manage their clients&#8217; accounts on their behalf and often need to receive management fee income directly from the Client Account(s). This can be recorded as an Account Transfer as follows:<\/em><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-table is-style-regular\" style=\"padding-top:0;padding-right:var(--wp--preset--spacing--70);padding-bottom:0;padding-left:var(--wp--preset--spacing--70)\"><table class=\"has-nv-light-bg-background-color has-background has-fixed-layout\" style=\"border-width:2px\"><thead><tr><th>Transaction<\/th><th>Account<\/th><th>Cost Code<\/th><th class=\"has-text-align-center\" data-align=\"center\">Amount<\/th><th>Comments<\/th><\/tr><\/thead><tbody><tr><td>Transfer Out<\/td><td>Client Account<\/td><td><strong>1820 Transfer to Another Account <\/strong>&#8220;Asset&#8221; (Balance Sheet transaction)<\/td><td class=\"has-text-align-center\" data-align=\"center\">&lt;-\u00a3 50.00&gt;<\/td><td>This side records the transfers of monies from the Client Account<\/td><\/tr><tr><td>Transfer In<\/td><td>Current Account<\/td><td><strong>4020 Professional Services Income <\/strong>&#8220;Receipt&#8221; (P&amp;L Transaction)<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u00a3 50.00<\/td><td>This side records the receipt of monies as an income (&#8220;Receipt&#8221;) into your own bank account. This will appear in your P&amp;L Report<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Fund:<\/strong> If the <strong>Show Funds?<\/strong> box was clicked, you can also select a Fund to transfer the cash amount from.\n<ul class=\"wp-block-list\">\n<li>This is useful if you also need to record and synchronize the cash movement between Funds at the same time as the Account Transfer.<\/li>\n\n\n\n<li><em>Caveat: if you just need to record a Funds transfer without the physical movement of cash, you should create a <strong>Fund Transfer<\/strong> transaction, instead. <\/em><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Total Trnf Amt<\/strong>:&nbsp;This is the total transfer amount you will transfer between accounts.\n<ul class=\"wp-block-list\">\n<li>Note that this value is pre-populated and cannot be changed if you have selected <strong>associated Receipt Lines<\/strong> with this transfer.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Payment No (optional)<\/strong>:&nbsp;Enter a Cheque or Payment number or select one of the &#8220;Quick Picks&#8221; (eg. &#8220;CASH&#8221;)<br><\/li>\n<\/ul>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h4 class=\"wp-block-heading\"><span style=\"text-decoration: underline;\">Transfer In Line(s)<\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter&nbsp;<strong>Transfer In<\/strong>&nbsp;Lines in this box<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img data-opt-id=838832210  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.58.44.png\"  decoding=\"async\" width=\"814\" height=\"398\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:auto\/h:auto\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.58.44.png\" alt=\"\" class=\"wp-image-3128\" style=\"width:1136px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:814\/h:398\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.58.44.png 814w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:147\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.58.44.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:376\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-18.58.44.png 768w\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Transfer In Details:<\/strong> Leave this blank to copy from the <strong>Transfer Details<\/strong> box or you can enter different details for this line. This is useful if you want to differentiate multiple Transfer In Lines in your batch.<\/li>\n\n\n\n<li><strong style=\"background-color: var(--nv-site-bg); color: var(--nv-text-color); font-family: var(--bodyfontfamily); font-size: var(--bodyfontsize); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform);\">Account:<\/strong><span style=\"background-color: var(--nv-site-bg); color: var(--nv-text-color); font-family: var(--bodyfontfamily); font-size: var(--bodyfontsize); font-weight: var(--bodyfontweight); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform);\">&nbsp;This is the Account you are transferring monies TO<\/span><\/li>\n\n\n\n<li><strong style=\"font-size: var(--bodyfontsize); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform); font-family: Graphik,-apple-system,BlinkMacSystemFont,Segoe UI,var(--nv-fallback-ff); background-color: var(--nv-site-bg); color: initial;\">Cost Code:<\/strong><span style=\"font-size: var(--bodyfontsize); font-weight: var(--bodyfontweight); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform); font-family: Graphik,-apple-system,BlinkMacSystemFont,Segoe UI,var(--nv-fallback-ff); background-color: var(--nv-site-bg); color: initial;\">&nbsp;Select an appropriate Cost Cod<\/span>e.  (<em>See Transfer Out for more details<\/em>) <\/li>\n\n\n\n<li><strong>Fund (optional):<\/strong> If the Show Funds? box was clicked, you can also select a Fund to transfer the cash amount to<\/li>\n\n\n\n<li><strong>Member (optional):  <\/strong> if the Show Member? box was clicked, you can now select a member and record the Transfer In line as a member receipt.<\/li>\n\n\n\n<li><strong>M&#8217;Ship Billing Line (optional):<\/strong> if the Show Member? box was clicked select an appropriate Membership Billing Line. You can also selected Unallocated Membership Receipt or Non-Membership Transaction.<\/li>\n\n\n\n<li><strong style=\"font-size: var(--bodyfontsize); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform); font-family: Graphik,-apple-system,BlinkMacSystemFont,Segoe UI,var(--nv-fallback-ff); background-color: var(--nv-site-bg); color: initial;\">Line Amount:<\/strong><span style=\"font-size: var(--bodyfontsize); font-weight: var(--bodyfontweight); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform); font-family: Graphik,-apple-system,BlinkMacSystemFont,Segoe UI,var(--nv-fallback-ff); background-color: var(--nv-site-bg); color: initial;\">&nbsp;The system will copy the <strong>Total Transfer Amount<\/strong> into this box. If you are entering multiple transfer-in lines in this Transfer, change this to the correct amount for this line.<\/span>\n<ul class=\"wp-block-list\">\n<li><em style=\"background-color: var(--nv-site-bg); color: var(--nv-text-color); font-family: var(--bodyfontfamily); font-size: var(--bodyfontsize); font-weight: var(--bodyfontweight); letter-spacing: var(--bodyletterspacing); text-transform: var(--bodytexttransform);\">Important: When entering multiple Transfer In lines, the total Transfer In balance MUST match the Total Transfer Out Amt balance. The system will warn you if there is a mis-balance.<\/em><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Pay-In No (optional):<\/strong>&nbsp;Enter your own Payment Voucher number. Eg. your bank paying-in slip. Or select one of the Quick Picks (eg. &#8220;Cash&#8221;)<\/li>\n\n\n\n<li><strong>Notes (optional):<\/strong> Enter notes for this transfer line.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span style=\"text-decoration: underline;\">Save your Transfer<\/span><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click <strong>Save<\/strong> button to save your Transfer.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img data-opt-id=532326346  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:562\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png\"  decoding=\"async\" width=\"1024\" height=\"562\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:562\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png\" alt=\"\" class=\"wp-image-3132\" style=\"width:1388px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:562\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:165\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:422\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1440\/h:791\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-19.04.37.png 1440w\" \/><\/figure>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading has-background\" style=\"background-color:#ff837640\">Account Transfer Balance Warning<\/h3>\n\n\n\n<p>If your Account Transfer batch does not balance (ie. <strong>Transfer Out <\/strong>and total <strong>Transfer In line(s)<\/strong> amounts are not equal) the system will display a warning message instructing you to correct your entries or add additional Transfer In line(s) &#8211; See below<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><img data-opt-id=2018135267  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:538\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png\"  decoding=\"async\" width=\"1024\" height=\"538\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:538\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png\" alt=\"\" class=\"wp-image-3019\" style=\"width:1236px;height:auto\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:538\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:158\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:403\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1536\/h:807\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png 1536w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:2048\/h:1075\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/08\/Screenshot-2024-08-30-at-12.13.07.png 2048w\" \/><\/figure>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h4 class=\"wp-block-heading has-background\" style=\"background-color:#9363ad4d\">Adding Additional Transfer Lines<\/h4>\n\n\n\n<p>If required, you can add additional Transfer In lines to the Account Transfer. This allows you to record a &#8220;one to many&#8221; transfer <em>from a single Account to two or more Accounts<\/em>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To add additional Transfer In lines, click the <strong>Add Transfer In Line<\/strong> button and enter the new details in the <strong>Transfer In Line(s) <\/strong>box. Remember that the total <strong>Transfer In<\/strong> balance MUST match the <strong>Total Transfer Out<\/strong> balance. \n<ul class=\"wp-block-list\">\n<li><em>Note: The <strong>Add Transfer In Line<\/strong> button is disabled when the Account Transfer batch balances.<\/em><\/li>\n\n\n\n<li><em>Note:  You cannot add additional Transfer In lines when a <strong>Client Account<\/strong> has been used in the transfer. <\/em><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-opt-id=291323533  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png\"  decoding=\"async\" width=\"1024\" height=\"550\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png\" alt=\"\" class=\"wp-image-3137\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:161\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:412\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1436\/h:771\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.00.18.png 1436w\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter your additional Transfer In line and Save Changes<\/li>\n\n\n\n<li>The additional line is added to the schedule and your Account Transfer batch now balances.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img data-opt-id=1857453029  data-opt-src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png\"  decoding=\"async\" width=\"1024\" height=\"550\" src=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:eco\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png\" alt=\"\" class=\"wp-image-3138\" old-srcset=\"https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1024\/h:550\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png 1024w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:300\/h:161\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png 300w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:768\/h:412\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png 768w, https:\/\/mlhl62ah7s0d.i.optimole.com\/cb:9dk8.241e5\/w:1436\/h:771\/q:mauto\/f:best\/https:\/\/clubtreasurer.com\/blog\/wp-content\/uploads\/2024\/10\/Screenshot-2024-10-30-at-20.03.05.png 1436w\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/www.clubtreasurer.com\/blog\/?page_id=78\" data-type=\"URL\">Bank &amp; Cash Accounts Overview<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1686\" data-type=\"page\" data-id=\"1686\">Setting up Initial Opening Balances<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.clubtreasurer.com\/blog\/?page_id=379\">Bank Reconciliations<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1654\" data-type=\"page\" data-id=\"1654\">Account Transfers<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Use Account Transfers to record the physical movement of cash balances between your Cash and Bank Accounts, such a recording cash banking. Other uses of Account Transfers include recording accruals and prepayments when used in conjunction with your Creditor\/Debtor Accounts; and loan account capital repayments. Importantly, Account Transfer transactions are not treated as income or&hellip;&nbsp;<a href=\"https:\/\/clubtreasurer.com\/blog\/account-transfers\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Account Transfers<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"neve_meta_sidebar":"full-width","neve_meta_container":"","neve_meta_enable_content_width":"on","neve_meta_content_width":100,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"class_list":["post-1654","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Account Transfers - Clubtreasurer Community<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clubtreasurer.com\/blog\/account-transfers\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Account Transfers - Clubtreasurer Community\" \/>\n<meta property=\"og:description\" content=\"Use Account Transfers to record the physical movement of cash balances between your Cash and Bank Accounts, such a recording cash banking. Other uses of Account Transfers include recording accruals and prepayments when used in conjunction with your Creditor\/Debtor Accounts; and loan account capital repayments. 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