{"id":1299,"date":"2020-08-08T20:03:45","date_gmt":"2020-08-08T20:03:45","guid":{"rendered":"https:\/\/www.clubtreasurer.com\/blog\/?page_id=1299"},"modified":"2022-09-07T07:49:12","modified_gmt":"2022-09-07T06:49:12","slug":"cost-codes-events","status":"publish","type":"page","link":"https:\/\/clubtreasurer.com\/blog\/cost-codes-events\/","title":{"rendered":"Cost Code &#038; Event Combinations"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>Using a combination of&nbsp;Cost Codes&nbsp;and&nbsp;Events, you can simplify your Cost Code Structure whilst also capturing and reporting detailed analysis of your organisation&#8217;s activities<\/strong>.<\/h3>\n\n\n\n<p>For example, a club runs two member events each year (&#8220;<strong>Quiz Night<\/strong>&#8221;&nbsp;and&nbsp;&#8220;<strong>Annual Dinner<\/strong>&#8221;&nbsp;and wants to know how profitable these events are.  You would manage this In Clubtreasurer as follows:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Cost Codes<\/h4>\n\n\n\n<ul class=\"wp-block-list\"><li>Define <strong>Cost Codes <\/strong>to record receipts and payments, eg:<ul><li>&#8220;<strong>4010 Ticket Sales<\/strong>&#8221; (Receipts) <\/li><\/ul><ul><li>&#8220;<strong>4020 Bar Sales<\/strong>&#8220;<strong> <\/strong>(Receipts)<\/li><li>&#8220;<strong>7010 Bar Costs<\/strong>&#8221; (Payments)<\/li><li>&#8230;..other Cost Codes&#8230;.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p><em>The point here is that your Cost Codes only need to reflect the receipt\/expense type and <span style=\"text-decoration: underline;\">not<\/span> the Event. This means you do not need to duplicate your Cost Codes across your organisation&#8217;s activities. <\/em><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Events<\/h4>\n\n\n\n<ul class=\"wp-block-list\"><li>Define (Managed) <strong>Events<\/strong>:<ul><li>&#8220;<strong>Quiz Night<\/strong>&#8221;&nbsp;<\/li><li>&#8220;<strong>Annual Dinner<\/strong>&#8220;<\/li><li>&#8230;other Events&#8230;.<\/li><\/ul><\/li><\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Create Transactions<\/h4>\n\n\n\n<p>Record receipt and payments transactions against the appropriate Cost Code &amp; Event combination:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Cost Code = &#8220;<strong>4010 Ticket Sales<\/strong>&#8221; \/ Event = &#8220;<strong>Quiz Night<\/strong>&#8221; \/ Amount = <strong>\u00a31000<\/strong> <\/li><li>Cost Code = &#8220;<strong>4020 Bar Sales<\/strong>&#8221; \/ Event = &#8220;<strong>Quiz Night<\/strong>&#8221; \/ Amount = <strong>\u00a3500<\/strong><\/li><li>Cost Code = &#8220;<strong>7010 Bar Costs<\/strong>&#8221; \/ Event = &#8220;<strong>Quiz Night<\/strong>&#8221; \/ Amount = <strong>\u00a3300<\/strong><\/li><li>Cost Code = &#8220;<strong>4010 Ticket Sales<\/strong>&#8221; \/ Event = &#8220;<strong>Annual Dinner<\/strong>&#8221; \/ Amount = <strong>\u00a32000<\/strong><\/li><li>Cost Code = &#8220;<strong>4020 Bar Sales<\/strong>&#8221; \/ Event = &#8220;<strong>Annual Dinner<\/strong>&#8221; \/ Amount = <strong>\u00a31000<\/strong><\/li><li>Cost Code = &#8220;<strong>7010 Bar Costs<\/strong>&#8221; \/ Event = &#8220;<strong>Annual Dinner<\/strong>&#8221; \/ Amount = <strong>\u00a3800<\/strong>&nbsp; &nbsp; <\/li><\/ul>\n\n\n\n<figure class=\"wp-block-table aligncenter is-style-stripes\"><table><tbody><tr><td><strong>Cost Code \/ Event<\/strong><\/td><td><strong>Quiz Night<\/strong><\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>Annual Dinner <\/strong><\/td><td class=\"has-text-align-right\" data-align=\"right\"><strong>Total<\/strong><\/td><\/tr><tr><td>4010 Ticket Sales<\/td><td>1000<\/td><td class=\"has-text-align-center\" data-align=\"center\">2000<\/td><td class=\"has-text-align-right\" data-align=\"right\">3000<\/td><\/tr><tr><td>4020 Bar Sales<\/td><td>500<\/td><td class=\"has-text-align-center\" data-align=\"center\">1000<\/td><td class=\"has-text-align-right\" data-align=\"right\">1500<\/td><\/tr><tr><td>7010 Bar Costs<\/td><td>(300)<\/td><td class=\"has-text-align-center\" data-align=\"center\">(800)<\/td><td class=\"has-text-align-right\" data-align=\"right\">(1100)<\/td><\/tr><tr><td><strong>Surplus \/ Deficit<\/strong><\/td><td><strong>1200<\/strong><\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>2200<\/strong><\/td><td class=\"has-text-align-right\" data-align=\"right\"><strong>3400<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity is-style-wide\"\/>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=347\" data-type=\"URL\">Cost Codes Structure<\/a><\/li><li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1296\" data-type=\"page\">Managing Cost Codes<\/a><\/li><li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=1299\" data-type=\"page\">Cost Code &amp; Event Combinations<\/a><\/li><li><a href=\"https:\/\/clubtreasurer.com\/blog\/?page_id=804\" data-type=\"page\">Reporting Groups<\/a><\/li><\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Using a combination of&nbsp;Cost Codes&nbsp;and&nbsp;Events, you can simplify your Cost Code Structure whilst also capturing and reporting detailed analysis of your organisation&#8217;s activities. For example, a club runs two member events each year (&#8220;Quiz Night&#8221;&nbsp;and&nbsp;&#8220;Annual Dinner&#8221;&nbsp;and wants to know how profitable these events are. You would manage this In Clubtreasurer as follows: Cost Codes Define&hellip;&nbsp;<a href=\"https:\/\/clubtreasurer.com\/blog\/cost-codes-events\/\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Cost Code &#038; Event Combinations<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"class_list":["post-1299","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Cost Code &amp; Event Combinations - Clubtreasurer Community<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/clubtreasurer.com\/blog\/cost-codes-events\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Cost Code &amp; Event Combinations - Clubtreasurer Community\" \/>\n<meta property=\"og:description\" content=\"Using a combination of&nbsp;Cost Codes&nbsp;and&nbsp;Events, you can simplify your Cost Code Structure whilst also capturing and reporting detailed analysis of your organisation&#8217;s activities. 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